Working document
The retreat roster sheet: one row per guest, one page on arrival day
A fill in template that puts every fact you need about a guest on a single line, from her bed number to her allergy to the flight she lands on.
Free resources
Resources for hosts running small residential retreats
The comparisons, calculators and templates behind filling twelve beds and getting everyone through the door with the paperwork done.
Everything here is built for one job: running a residential retreat for a small group of women, where you are the facilitator, the bookkeeper and the person who drives to the airport. The calculators handle the two questions that decide whether a retreat is worth running, the comparisons put RetreatSeats honestly next to the other tools hosts consider, and the roster template is the working document itself.
None of it assumes you have staff. The advice is written for a host who books a farmhouse for a week, sells beds to her own list, and needs the venue paid, the waivers signed and the dietary list in the kitchen before Friday. Take what fits your trade and leave the rest.
Free tools
Calculators for pricing and planning a residential retreat
Two working calculators for the two questions that decide whether a retreat is worth running: what it must earn, and what it will cost you in hours.
Comparisons
RetreatSeats compared with the other tools retreat hosts use
Four ways to run a retreat roster, and an honest read on which kind of host each one suits.
Main guide
How do I actually price a five day residential retreat so it covers my costs and pays me?
It settles what a bed on your retreat has to cost, by building the price from venue, food, fees and insurance up to a break even seat count you can defend.
Magazine
The Retreat Roster
Working notes on filling beds, pricing residential retreats and running safe, solvent gatherings for women in the US.
About
Who writes all of this
Who writes these pages: a short note on the hosts, venue contracts and twelve bed retreats behind the calculators, the comparisons and the roster sheet.
Take the roster template, and a look at the software
The calculators, the comparisons and the roster sheet stay open and unlocked, and plenty of hosts run a whole season on the template alone. The moment to look further is when the weekly gap check for unsigned waivers and quiet balances stops fitting into ten minutes. A demo runs about half an hour and uses your own venue, your own beds and your own dates.